Faculty Instructions for Electronic Reserve

In order for articles to be scanned and available on the E-Reserve course page by the start of a semester, all articles must be submitted to the Bio-Medical Library reserve department fifteen working days before the semester begins.

We ask that you provide the Bio-Medical Library reserve staff with the following:

1. A completed E-Reserve Document Submission Form with articles listed in alphabetical order by author's last name. This form is located here: E-Reserve Document Submission Form (PDF, also in DOC format)

2. Clean single-sided (8 1/2 x 11) copies of the document (handwriting, underlining, etc. causes the file to be larger) Please note that double-sided or unclear copies will also take longer for us to scan and make available.

3. A copy of the Notice of Copyright for each document. This is generally found on the first page of the journal issue, table of contents, first page of the article, etc.

4. Copyright, Licenses, and Permissions

   Conditions of Use

   Materials may be copied and made available for course reserves under four common conditions:

   1. in the public domain; or
   2. used with permission from the copyright holder; or
   3. used under the provisions of a contract or license agreement , noting that agreements may differ from, and often take precedence over, what is allowed under copyright law; or
   4. used under the provision of Fair Use (U.S. Copyright Act, 17 U.S.C. Section 107), as outlined in the Classroom Guidelines or as determined using a case-by-case four-factor analysis.

   Instructor Responsibilities Relating to Fair Use

   When using copyrighted works for course reserves under the provisions of Fair Use (Section 107), the following instructor responsibilities apply:

   • All materials submitted by instructors must support course-related teaching, scholarship, or research.
   • Instructors submitting materials are responsible for evaluating, on a case-by-case basis, whether the use of a copyrighted work requires permission or qualifies as fair use. When permissions are needed, instructors or their departments are expected to make any required arrangements for permissions. University Libraries will provide consultation and assistance to instructors in evaluating the qualification of any specific use as a fair use.
   • Whenever copying original materials is involved, whether the copies are made by instructors or by the library, only the amount needed to accomplish the specific educational purpose should be copied. In consultation with library staff, instructors will determine any limits on the amount of material to be used.
   • Access to materials on course reserves must be limited to students currently enrolled and their instructors.

   Applications of fair use are predicated on the Libraries' General Principles of Fair Use in Education, and require access controls that restrict access to reserve materials to only registered students and their instructors of that course.

   For more details, see the University Libraries' Copyright Standards for Course Reserves.

5. Logging onto the University's Electronic Reserve page

   The public page is at http://eres.lib.umn.edu/eres/

   1. Click on Electronic Reserves & Reserves Pages.

   2. Search by Course Number, Department or Instructor.

   3. Enter the course level password (supplied by the Libraries staff who processed your electronic reserve request).

   A few reminders:

   • To view documents placed on e-reserve, students will need to have installed the Adobe Acrobat Reader. The reader can be downloaded for multiple platforms from the Adobe site at: http://www.adobe.com/prodindex/acrobat/readstep.html#reader

   • Access to course materials will require a course level password. Students must enter a course level password given to them by their instructor. The instructor will be responsible for sharing the password with his or her students and it should only be shared with students registered for the specific class.

   • While we try to minimize the file sizes of these scanned documents, some of the files remain quite large (20-50KB per page). For this reason, it is recommended that students access these documents with a minimum 28.8 speed modem to reduce downloading times.

   • Students and faculty may direct questions they have about electronic reserves at the Bio-Medical Library to Pat Seeley, biomrsv@umn.edu. For questions related to hardware and software contact askinfo@umn.edu.

   • An Electronic Reserve FAQ for students can be accessed at: http://www.lib.umn.edu/site/eres-FAQ.phtml

   See: Copyright, Licenses, Permissions
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